Legal Matters

• Contact details
• What information we collect, use, and why
• Lawful bases and data protection rights
• Where we get personal information from
• How long we keep information
• Who we share information with
• How to complain

Contact details

What information we collect, use, and why

• Photographs or video recordings
• Service use history
• Health information (including medical conditions, test results, allergies, medical requirements and medical history)
• Information about care needs (including disabilities, home conditions, dietary requirements and general care provisions)
• Information about lifestyle, interests or personal history
• Website user information (including user journeys and cookie tracking)
• Information relating to compliments or complaints

• Addresses
• Health information

• Health information

• Relevant information from previous investigations
• Information relating to health and safety

• Marketing preferences
• Website and app user journey information
• Records of consent, where appropriate

• Recorded images, such as photos or videos
• Purchase history
• Donation history
• Website and app user journey information
• Records of consent, where appropriate

• Health information

• Health and safety information
• Criminal offence data

• Address
• Account information
• Purchase or service history
• Witness statements and contact details
• Relevant information from previous investigations
• Customer or client accounts and records
• Information relating to health and safety (including incident investigation details and reports and accident book records)

Lawful bases and data protection rights

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
• Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.
• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
• Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

Our lawful bases for the collection and use of your data

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

Where we get personal information from

• Directly from you

How long we keep information

Who we share information with

• Organisations we need to share information with for safeguarding reasons
• Organisations we’re legally obliged to share personal information with

How to complain

Recreational Wardrobe CIC provides a friendly, welcoming environment that supports all members of the community. We expect all participants of Recreational Wardrobe CIC activities to be respectful of each other and to create a welcoming environment to ensure that everyone can contribute and feels comfortable.

Recreational Wardrobe CIC is committed to encouraging equality and diversity amongst  a variety of communities, and to providing equality, fairness and respect to all involved. We aim to create an environment free of bullying, harassment, victimisation and unlawful discrimination, promoting dignity and respect for all, and where individual differences and the contributions of all participants and involved are recognised and valued.

Recreational Wardrobe CIC intends to provide everyone with a harassment-free environment, regardless of age, gender, sexual orientation, disability, physical appearance, body size, ethnic background, or religion. We want Recreational Wardrobe CIC to be a safe space for everyone and will not tolerate harassment in any form. We will take seriously any complaints of bullying, harassment, victimisation and unlawful discrimination. This commitment includes training directors, organisers, employees and participants about their rights and responsibilities, which include conducting themselves in a manner that supports Recreational Wardrobe CIC’s Safe Spaces Policy, and promoting these concepts in their daily actions, decisions and behaviours, as well as being accountable for their own words and behaviours.

All involved in Recreational Wardrobe CIC activities, guests and attendees of events should abide by the following policy at Recreational Wardrobe CIC and all its online meeting places.

All members should understand that they can be held liable for acts of bullying, harassment, victimisation and unlawful discrimination, and that such acts will be dealt with under Recreational Wardrobe CIC’s grievance procedure, and appropriate action will be taken.

Further, sexual harassment can amount to a criminal matter, such as in sexual assault allegations. In addition, harassment under the Protection from Harassment Act 1997 – which is not limited to circumstances where harassment relates to a protected characteristic – is a criminal offence.

Harassment can be defined as any conduct which is unwanted and offensive and affects the dignity of an individual or group of individuals.

Sexual harassment is defined as “unwanted conduct of a sexual nature, or other conduct based on sex, affecting the dignity of women and men at work”. This can include unwelcome physical, verbal or non-verbal conduct.

Harassment includes (but isn’t limited to) offensive verbal comments related to gender or gender identity, sexual orientation, disability, age, physical appearance, body size, mental health, race, ethnic origin, skin colour, religious or political convictions; deliberate intimidation; stalking; following; exclusion (such as excluding from conversation); inappropriate physical contact; unwelcome sexual attention; and inappropriate or unrequested photography or recording; sustained disruption of events; or any action that makes another member uncomfortable.

Forms may include:

• physical contact ranging from touching to serious assault,

• verbal and written harassment through jokes, offensive language, gossip and slander, sectarian songs, letters and so on,

• visual display of posters, graffiti, obscene gestures, flags and emblems,

• isolation or non-cooperation, exclusion from social activities,

• coercion ranging from pressure for sexual favours to pressure to participate in political/religious groups,

• intrusion by pestering, spying, following someone,

• bullying.

What should I do if subject to harassment?

Anyone asked to stop any harassing behaviour, by anyone, is expected to do so immediately. Pay attention when others voice their discomfort or state their boundaries. If you act or speak in a way that someone thinks is inappropriate, it’s inappropriate. If somebody tells you that you are making them uncomfortable, you must stop making them uncomfortable. Do not put your opinions or desires before the comfort of others; “It’s just a bit of fun”, “It’s just a joke”, “Where’s the harm in it?” (and so forth) are not excuses for behaviour that makes anyone else feel unwelcome or as if they are a target. If you feel compelled to tell someone who is uncomfortable that they are wrong to feel that way, you are most definitely putting yourself in the wrong. If you are unsure whether your planned behaviour or comments may cause discomfort to others: ask.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please don’t ignore it. If you feel that you can, challenge the behaviour directly. Please report the incident to the Project Lead whether you felt willing to challenge it or not. If the offender is a Project Lead, you can contact another Project Lead or a Director directly.

You should also keep a written record detailing the incidents of harassment and any requests made to the harasser to stop. This written record should be made as soon as possible after the events giving rise to concern and should include dates, times, places and the circumstances of what happened.

Contact details for all the Directors and Project Lead can be found on the Who we are page.

If anyone engages in harassing behaviour, Recreational Wardrobe CIC may take any action deemed appropriate, including warning the offender or starting the Grievance Procedure.

Child Safeguarding

Recreational Wardrobe CIC does not have the facilities or staff to supervise children who are brought onto Recreational Wardrobe CIC premises and it is our policy that under 16s must always be accompanied by a responsible adult, and that this adult should be responsible for them at all times while on Recreational Wardrobe CIC premises.

Introduction

Privacy 

Website Content

Intellectual Property

What You Cannot Do

• Violate these terms and conditions;
• Are unlawful in any way; or
• Cause harm to the website or impede other users' ability to enjoy the website and its features.

External Content

Disclaimer, Indemnity and Limitation of Liability

Governing Law

General